Overview

A web app for tracking everything that goes into running race cars — parts with lives, setup sheets per track, recurring service, spares, shopping, inspections, modifications, calendars, and printable forms for the pit crew.

Everything is built around cars. Open the Cars page and click a car to expand its tabs. Each car has its own:

• Components — physical parts being tracked with QR codes, life limits, and history
• Setup sheets — suspension/electronics/tyres per track
• Service schedule — recurring tasks like oil changes, brake bleeds
• Inspections — pre/post-event checklists with completion history
• Usage log — every track session logged with hours and km
• Modifications log — changes and upgrades over time
• Log book — Motorsport Australia vehicle log book

Plus things shared across the whole program:

• Tracks — circuit database (used by setups)
• Spares inventory — physical stock with min levels
• Shopping list — parts to order
• Calendar — events with which cars are attending
• Drivers — licences & safety apparel with expiry tracking
• Pit sheets — printable A4 forms for the crew

Quick start

First time opening either app? Here's the 5-minute setup.

1. Open the URL you bookmarked. The sync badge in the sidebar should turn Synced (green dot) within a few seconds.
2. Go to Settings and update the Program name. Adjust the due-soon % and expiry days thresholds if defaults (20% and 60 days) don't suit.
3. Go to Cars. Edit the seed car to match your real one — or delete it and add fresh. Set the ID Prefix (3 letters, e.g. ABC) which appears in all your part IDs.
4. Click the car to expand it, then on its Components tab add your real parts. Don't forget the life basis — hours for engines, km for brake discs, heat cycles for pads, calendar dates for harnesses/fuel cells.
5. Still in the car's tabs, open Setups and capture one to test it — pick a circuit from the track list (or + Add a track… if yours isn't there).
6. Log your first session on the car's Usage tab — that feeds the hours/km/meetings counters used everywhere.

Cloud sync explained

How data gets between your devices.

What's actually happening

1. Each device connects to the cloud automatically (no login screen)
2. Pulls the current program state
3. Subscribes to changes — any update from another device pushes through in ~1 second
4. Saves every change back (debounced 600ms)

The sync badge

Small pill under the brand block in the sidebar:

Offline behaviour

The app works completely offline. Changes save instantly to local browser storage, queue in the app's local cache, and flush to the cloud automatically when you're back online.

Using on mobile

Designed to work just as well on a phone as on a laptop.

Open on your phone

Hit the same URL you use on the laptop, then in your mobile browser menu choose "Add to Home Screen" (iOS) or "Install app" (Android Chrome). Launches like a native app.

The mobile sidebar

• Open: tap the ☰ hamburger at the top-left
• Close: tap the × in the sidebar header, OR tap anywhere on the dimmed area, OR press Esc, OR tap any nav item

Sidebar & navigation

The left-hand panel — your main way to move around.

From top to bottom

• Brand block — logo tile and program name. Subtitle reflects Settings → Program name
• Sync badge — see Cloud sync
• Program group — Dashboard, Cars, Drivers
• Operations group — Calendar, Spares, Shopping, Pit Sheets
• Settings & Help — pinned at the bottom

Red badge numbers

Small red pills next to certain nav items show counts of things needing attention:

• Drivers — licences or apparel expiring/expired
• Calendar — events within next 14 days
• Spares — items at or below min stock
• Shopping — items in "needed" status

Working inside a car

Almost everything about a car lives on the Cars page. Click a car to expand it, then use its tabs.

• Overview — running totals, prefix, notes, and the Edit-car button
• Components — tracked parts with lives & history
• Service — recurring tasks; Mark serviced resets the interval and logs who did it and when
• Setups — setup sheets per track
• Inspections — checklists & completion history
• Mods — modifications, upgrades, repairs
• Usage — session log feeding the hours · km · meetings totals
• Log Book — Motorsport Australia vehicle log book

The red ⚠ N attention badge on a car row counts that car's components and service tasks that aren't In Service — so you can see at a glance which cars need work without expanding them.

Status indicators

The colour system that flags what needs attention.

Configurable in Settings: due-soon % (default 20) and expiry warning days (default 60).

Dashboard

The first page you see — a program-wide overview. It focuses on what needs attention rather than any single car.

Everything is clickable: status tiles and feed rows open the relevant detail, and the small "→" links jump to the matching section.

Widgets explained

Cars

Manage your fleet — your own cars, mates' cars, customer rental cars.

Adding a car

Click + Add Car on the Cars page. Once added, click the car to expand its tabs (Overview, Components, Service, Setups, Inspections, Mods, Usage, Log Book).

Field reference

• NameShort name. Number, nickname, or model.
• Chassis #Optional VIN or chassis identifier.
• Make / Model / YearManufacturer details.
• CategoryFree-form tag. Shown as a pink pill.
• OwnerLeave blank for own cars. Customer name for customer cars. Shows as silver pill.
• Livery / colourDescriptor — appended to make/model.
• ID Prefix3 letters used at the start of every Part ID for this car. e.g. ABC-BRK-0001.
• NotesBuild details, customer contacts, special quirks.

Drivers

Driver licences and safety apparel, with automatic expiry tracking.

Adding a driver

Click + Add Driver. Record the Motorsport Australia (MA) competitor/licence number, licence grade and licence expiry.

• NameDriver name.
• MA licence / competitor no.Motorsport Australia membership / licence number.
• Licence gradeClubman, Provisional, National, International, Speed, Rally…
• Licence expiryDrives the status pill and the dashboard alert.
• DOB · blood type · contactsOptional, but handy to have on file for events and medicals.

Safety apparel

Click + Add gear on a driver to log each item. Types: Helmet, Frontal Head Restraint (HANS/FHR), Race suit, Gloves, Boots, Balaclava, Fireproof top, Fireproof pants, Fireproof socks, Underwear.

• FIA / safety standarde.g. FIA 8856-2018 (suit, gloves, boots, soft gear), FIA 8859-2015 / 8860-2018 (helmet), FIA 8858 (HANS). The field suggests common standards as you type.
• Brand · model · serialIdentification and homologation number.
• PurchasedPurchase date.
• ExpiresWhen the item is no longer valid — a helmet's tag date, or Motorsport Australia's acceptance end-date for that FIA standard. Leave blank for items with no fixed date (e.g. a HANS device).

Expiry status

Each item shows a status pill from its expiry vs today, using your Settings → alert window (default 60 days): In Service (green), Due Soon (amber, inside the window), Expired (red). The Drivers nav badge counts expiring/expired items across all drivers, and the dashboard Safety Gear & Licences widget lists them soonest-first.

Log books

Motorsport Australia Competition Vehicle Log Books, with a running scrutineering history.

Adding a log book

Click + Add Log Book and tie it to a car. Copy the details straight off the physical book.

• CarWhich car the book belongs to.
• Log book numberThe MA book number.
• DisciplineCircuit/Speed, Rally, Khanacross, Off Road, Hillclimb/Supersprint, Historic.
• StatusActive, Suspended, Expired or Archived — shown as a pill.
• Eligibility / categorye.g. Improved Production, Production Sports.
• Issue date · chassis · engine · typeBook details and vehicle identification.

Scrutineering history

Click + Add entry to log each scrutineering / inspection: date, event, scrutineer, result (Passed / Conditional / Failed) and any defect notes. Entries list newest-first so the record mirrors the paper trail in the book.

Components

Every physical part you want to track with a life or expiry.

Adding

On the car's Components tab click + Add component. Part ID auto-generates from the car's prefix and system: ABC-BRK-0001.

Life bases explained

Detail modal

Click any row. Shows QR code, status pill, full details, and tools:

• Heat cycle stepper — +/− to bump cycles
• Mark checked / serviced — logs who and when, optionally resets the life to the current reading (or clears heat cycles / sets a new expiry), and keeps a photo of the item. Use it whenever a part is inspected or rebuilt.
• Move / Transfer — pick another car to transfer the part to. History note added.
• History — full chronological log. Add ad-hoc entries at the bottom.

QR labels

Print physical tags for every tracked part.

Click ⎙ QR Labels on a car's Components tab. The browser print dialog opens with a 4-up A4 layout — QR code, Part ID, description, life basis, car name + system.

Tips

• Print on weather-proof label stock (Avery J8851 or similar)
• Cover with clear vinyl tape — heat-cycles and brake dust kill paper labels fast
• Scanning the QR shows the ID — search it in the app to find the component

Setup sheets

Detailed setup data per car, per track, per session.

Three tabs

Track variant

If the picked track has multiple layouts (e.g. SMP has Gardner / Brabham / North / South), a Track Variant selector appears below the track dropdown. Pick which layout was used — it'll show in all setup displays as "Track Name · Variant".

Setup sections

Conditions · Ride Height · Springs · Bump · Rebound · Camber · Toe · Caster & ARBs · Corner Weights · Active Electronics · Tyre Pressures (cold + hot) · Aero · Driveline. Plus Driver / engineer notes at the bottom.

Cloning

Click Clone from the table or detail view. Opens the form with all values pre-filled, date set to today, name appended with "(copy)".

Corner weights

Vehicle weight per corner with automatic balance calculations.

Enter the weight in kg at each corner: FL, FR, RL, RR. Computed values update live:

Where it shows up

• Setup form (with live totals)
• Setup detail (read-only with computed stats)
• Compare table
• Print Setup pit sheet
• Setups CSV export (8 new columns)

Tracks

A pre-loaded circuit database that feeds the track pickers in setups, calendar events and the usage log.

Pre-loaded tracks

The app comes seeded with the major Australian circuits: Mount Panorama, Sydney Motorsport Park, One Raceway, Pheasant Wood, Albert Park GP, Phillip Island, Sandown, Winton, Calder Park, Queensland Raceway, Morgan Park, Lakeside, The Bend, Mallala, Wanneroo (Barbagallo), Symmons Plains, Baskerville, and Hidden Valley.

Track variants (layouts)

Many circuits have multiple variants — separate layouts each with their own length and corner count, e.g.:

• Sydney Motorsport Park — Gardner GP · Brabham (Full GP) · North Circuit · South Circuit (Druitt)
• The Bend — International · GT · East · West
• Sandown — National · Club
• Winton — Long · Short
• Queensland Raceway — National (Paperclip) · Clubman

When you create a setup or calendar event, choose the circuit (and its variant) from the dropdown — that's what stamps each setup sheet and pit sheet.

Adding your own

Two ways:

• Settings → Manage tracks — the full editor: country, length, corners, lap record, and layout variants. Edit or delete existing tracks here too.
• + Add a track… at the bottom of the Track dropdown while building a setup — adds one by name on the spot so you don't lose your place. Flesh out the details later in Settings.

Calendar

Plan your race year — and see what's due before each event.

Adding an event

Click + Add Event for a blank form, or tap any date cell to pre-fill that date.

If the picked track has variants, a Track Variant selector appears for the event too — pick the layout that'll be used.

Multi-car events: tick any number of cars when creating. The pill colour matches the first selected car.

⚠ Items to address before this event

Killer feature. Open any event — the modal shows every part and service task that'll be Due Soon or Overdue by event date, across all participating cars. Know exactly what to fix or order.

Service schedule

Recurring maintenance tasks per car.

On the car's Service tab click + Add task. The task belongs to that car.

Recurs by: Engine hours · Distance (km) · Meetings · Calendar (days)

Marking serviced

The green Mark serviced button on a row asks who performed the work, logs the date, captures the current hours/km/meetings as the new baseline, adds a history entry, and resets the interval (shown in the Last serviced column).

You can also attach a photo of the serviced item — it's kept as the latest until the next service, and shows as a thumbnail on the row.

Required parts & stock

Each task can list the parts the job needs, linked live to your Spares stock. In the task form, under Required parts, pick a spare, set the qty needed, and tag it:

• Required — must have it to do the job
• Ideal — should replace, but can run another service or two if you must
• Nice to have — optional

Part not in the list yet? Choose + Add a new part… in the dropdown to create it inline — name, part no., system, stock and min — and it's saved straight into your Spares inventory.

Back on the Service tab, each task with parts shows a Service items button with a status dot. Click it for every part colour-coded by stock: green = in stock, red = a Required part is short (don't start the job), amber = an Ideal part short, grey = Nice-to-have short. Anything missing can go to the Shopping list in one click — Required parts are pre-ticked, Ideal and Nice-to-have are left for you to choose.

Spares inventory

Physical stock pool shared across all cars.

Use + / − stepper buttons to bump qty without opening the form. Min stock triggers Low Stock alerts and Shopping List auto-pull.

Shopping list

What to order — auto-populated from low stock or added manually.

Status flow

Needed → Ordered → Received. Each row shows a single button matching its current status — click to advance.

Pull from Low Stock

Click + Pull from Low Stock. Auto-adds spares at or below min stock that aren't already on the list.

Auto-bump on receive

Marking Received for an item linked to a spare auto-increases the spare's qty by the ordered qty.

Print by supplier

Generates a supplier-grouped order sheet with tick-boxes.

Inspections

Reusable checklists with completion history.

Three tabs

• Perform — pick a template to run
• History — every completed inspection
• Templates — manage your checklists

Performing

1. Click any template card in Perform.
2. For each row, tap OK, Issue, or N/A.
3. Add per-item notes if needed.
4. Tap the camera Add under a row to attach a photo to that specific item (e.g. damage).
5. Use Mark all OK for clean walkarounds — shortcut.
6. Set car/date/by, add overall notes plus any Additional photos, then Save.

Seeded templates: Pre-Event Inspection · Post-Event Inspection · Weekly Workshop Check. (Customer-facing programs can add their own such as Rental Return Check.)

Modifications

Log of changes, upgrades, additions, removals, and repairs over time.

Different from Service (recurring) and Usage Log (sessions). This is for one-off changes — "fitted cool suit system", "swapped Öhlins for Penske".

Type tags: Added (green) · Removed (red) · Changed (amber) · Upgraded (accent) · Repaired (grey).

Before/After fields capture what's changed. Installer + cost + notes for full records.

Attach photos of the work — they show as a thumbnail on the modification row.

Photos

Attach photos to inspections, services, modifications and components — straight from your phone.

Anywhere you see the camera Add button you can attach a photo. On a phone it opens the camera directly; on a laptop it picks a file. Photos are stored at full resolution, so you can zoom right in to check damage — tap a thumbnail to view it, then Open full size to inspect the detail. While editing, hover a thumbnail and click × to remove it.

Where you can add them

• Inspections — a photo (or several) per line item, so you capture exactly the part that's damaged, plus an Additional photos box for anything general. Ideal for after‑event damage reports: the workshop sees the damage before the car's back.
• Service — on Mark serviced, attach a photo of the serviced item. It's kept as the latest until the next service replaces it, and shows as a thumbnail on the Service row.
• Modifications — photograph whatever was fitted or changed.
• Components — on Mark checked / serviced, attach a photo that's kept as the part's latest.

Settings

Settings → Photos has a Test connection button to confirm uploads work. You won't normally need anything else there.

Pit sheets

Printable A4 forms the crew can fill in by hand trackside.

Pick a car at the top, then click any sheet. The car's name, chassis, prefix (and owner if customer car) print into the header.

Usage log

The source of truth for hours, km, and meeting counts.

Everything else — components, service tasks, dashboard totals — pulls from here. Accuracy is critical.

Fields

• Date / Event / TrackWhen, what, where.
• TypeRace Meeting / Test / Track Day / Shakedown
• Engine Hours +Additional hours from this session.
• Distance + (km)Additional km.
• Count as meeting?Yes for the first session of a new event. No for follow-on sessions in the same event.
• Driver / notesContext.

Settings

• Program nameAppears under the brand in sidebar and in printed headers.
• Due-soon threshold (% life left)Default 20%. Range 1–90.
• Expiry warning window (days)Default 60. Range 1–365.

Backup & restore

• Export JSON — complete snapshot. Stash in Drive/Dropbox for safety.
• Components CSV — components table only.
• Setups CSV — every setup as wide CSV, includes corner weights.
• Import JSON — loads a previous export. Replaces everything.

Race weekend workflow

End-to-end flow showing how everything fits together.

One week out

1. Calendar → click this weekend's event. Read the ⚠ Items list.
2. Shopping → + Pull from Low Stock. Anything new?
3. Add custom items (brake fluid, fuel, tape).
4. ⎙ Print List — supplier-grouped order sheet.
5. Place orders. As batches arrive, Mark Received. Linked spares auto-bump.

Day before

1. Run Pre-Event Inspection. Address flagged issues.
2. Print Full Event Pack from Pit Sheets. Slide into pit folder.

At the event

• Crew fills paper setup sheets between sessions
• Components inspection sheet ticked during scrutineering
• Phone with the app open in pocket — log session hours/km as you go
• Heat-cycle bump: open the brake pad detail, hit + after each heavy session

Post-event

1. Type completed Setup Sheets into Setups → New Setup.
2. Run Post-Event Inspection.
3. Log sessions in Usage Log.
4. On each car's Service tab, hit Mark serviced on completed tasks (it logs who & when and resets the interval).
5. Add Modifications entries for any changes on the car's Mods tab.

New customer car

Onboarding a friend's car or a paying customer.

1. Cars → + Add Car. Fill: name, chassis, make/model/year, Owner (their full name), Livery, Category, 3-letter Prefix.
2. Click the car to expand it and add tracked components on its Components tab — engine, harness, brakes minimum.
3. On its Service tab add the schedule. Include "Post-event report to owner" so you remember to email them.
4. Print QR labels.
5. After every rental/service: run a Customer/Rental Return Check inspection.
6. Log changes in Modifications for permanent owner record.

Troubleshooting

Glossary

• Attention badgeThe red ⚠ count on a car row — its components and service tasks that aren't In Service.
• Anti-roll bar (ARB)Sway bar. Stiffer = less body roll.
• Brake bias% of braking effort to front axle. Typically 55–60% F.
• BumpDamper compression — wheel moving upward.
• CamberWheel lean from front/rear. Negative = top toward car (typical race).
• CasterSteering axis lean. More = better stability, heavier steering.
• CompoundTyre rubber hardness. Soft = fast/short life.
• Corner weightMass at each wheel.
• Cross weight(FR + RL) ÷ Total. 50% = balanced.
• Diff entry/mid/exitLSD locking under braking/cornering/accel.
• Final driveCrown wheel/pinion ratio. Lower = longer gears.
• Heat cycleOne session at race temperature.
• MeetingA race event. Counts as one in totals regardless of length.
• Prefix3-letter code starting every Part ID for a car.
• ReboundDamper extension — wheel moving downward.
• Ride heightGround to chassis reference at each corner, mm.
• Spring rateStiffness in N/mm.
• TC / ABS levelsTraction control / Antilock brake intervention. Higher = more.
• ToeWheel angle vs car centreline. Toe-in = fronts inward.
• WedgeCross weight asymmetry.